We regularly work with schools, colleges, academies and universities, municipalities, training bodies, foundations and associations, as well as with productions supported by public funding. For a public body the obstacle is rarely the equipment itself: it is the paperwork, the codes and the payment terms. This page sets out how we work with the public sector, so that you can assess the supply with no surprises.
Electronic invoicing to the public sector
We issue electronic invoices in XML format through the Italian Interchange System (SdI), in line with the rules applying to supplies to the public administration. To issue them correctly we need, at order stage:
- the Unique Office Code (IPA) of the office the invoice is addressed to;
- the CIG (tender identification code) and, where the project requires it, the CUP (project code);
- the order or decree reference to be quoted on the invoice;
- the NSO order, where your body is required to send one.
Our full ordering details — SDI recipient code, certified email (PEC) address and bank details — are provided on request, together with the quote or the financial traceability declaration: write to us and we will send them in writing.
Formal quote for a decree or request for offer
On request we prepare a formal quote on headed paper, as a PDF, suitable for attaching to a decree or a procurement procedure. The document sets out:
- an itemised list of the equipment, with quantities, rental period and unit price;
- the net amount, VAT and total;
- delivery and collection terms and any additional items;
- the validity of the offer, expressed in days and stated on the document itself;
- our full tax details.
If your procedure requires an e-procurement platform (MEPA or regional portals) or the use of your own forms, tell us in your request: we will look at which purchasing route is workable and, where needed, fill in your forms.
Financial traceability and CIG
We comply with the financial traceability obligations under Italian Law 136/2010. Specifically:
- we provide the signed declaration of the dedicated bank account and of the persons authorised to operate it;
- we quote the CIG (and the CUP where applicable) on the invoice and on payment documents;
- we receive payments only into the dedicated account notified with that declaration.
Bank details are not published on this page: they are sent together with the declaration, at the body’s request.
Split payment
If your body falls within the scope of the split payment scheme (Art. 17-ter of Presidential Decree 633/1972), the invoice carries the required wording and the VAT is not paid to us: the body pays it directly to the tax authorities and settles the net amount with us. Let us know at order stage, so that we issue the document in the correct form from the first invoice and avoid credit notes.
Payment terms
With public bodies we apply the payment terms set out in the Italian late-payment rules (Legislative Decree 231/2002): as a rule 30 days from receipt of the invoice, extendable to 60 where permitted. We do not make supply conditional on payment in advance: the equipment is delivered to the agreed schedule and the invoice follows the supply.
The form of guarantee on the equipment (security deposit, insurance policy or the body assuming liability) is likewise agreed before confirmation, taking into account that a public body cannot always pay a deposit: if that is your case, say so early and we will find a workable solution. The general rules are set out in our rental terms and conditions.
Rental for teaching activities
We supply equipment to schools, academies, universities and training bodies for workshops, courses and practical sessions: cameras, lenses, lighting, sound and grip, delivered directly to your premises on the date requested and collected when the activity ends.
On request the equipment is delivered already configured for the session, and we can provide a technician for the introductory session or for the whole workshop: technical assistance and the presence of an operator are services provided on request and quoted separately from the rental.
The online catalogue shows only part of our warehouse: if your teaching programme calls for specific equipment you cannot find listed, mention it in your request.
Funded projects and grants
Equipment rental is a recurring cost item in projects supported by film commissions, regional grants, European funds and the Italian NRRP (PNRR). For reporting purposes we provide:
- quotes with an itemised description of each line, which is almost always the requirement that holds up expenditure reporting;
- the project reference, CUP and activity dates stated on the quote and on the invoice;
- supporting documentation for the expenditure: electronic invoice, delivery note and rental contract listing the equipment.
If the call for applications requires several comparative quotes, we will say so plainly and prepare ours in time for the deadline: just tell us the date you need it by.
Direct contact
For enquiries from public bodies, schools and funded projects you can write or call us directly, without going through the online quote builder:
Email: abruzzo.cine.rental@gmail.com
Phone and WhatsApp: +39 331 871 4707 — +39 331 351 8627
We reply within 24 hours on working days. If you are working to a tight deadline (a decree to close, a call about to expire), say so in your request: we deal with those first.
Business details
AbruzzoRental di Pietro Calvarese
Via San Luca 60, 67058 San Benedetto dei Marsi (AQ), Italy
VAT no. 02216040663
The SDI recipient code, PEC address and dedicated account details are provided on request together with the ordering documentation.